{"@context":"http://iiif.io/api/presentation/3/context.json","id":"https://weareavp.aviaryplatform.com/iiif/rn3028q19h/manifest","type":"Manifest","label":{"en":["Performing Your Own Digital Preservation Assessment Webinar"]},"logo":"https://d9jk7wjtjpu5g.cloudfront.net/organizations/logo_images/000/000/007/original/avp-logo-login_2x.png?1692278773","metadata":[{"label":{"en":["Description"]},"value":{"en":["\u003cp\u003ePerforming digital preservation capability self-assessments against standards such as ISO 16363, the NDSA Levels of Digital Preservation, or the CoreTrustSeal can be a daunting task, yet they can provide valuable findings to your organization and help advance your program.\u003c/p\u003e\r\n\u003cp\u003eJoin us for this webinar for insights into how organizations can plan for and execute their own internal self-assessments using readily available tools and techniques. Recommendations on who should be involved, time and budget management, and best approaches for analysis, scoring, and reporting will be shared.\u003c/p\u003e\r\n\u003cp\u003eDuring this webinar you will learn:\u003c/p\u003e\r\n\r\nWhat a digital preservation program assessment is and why you need to do it\r\nAvailable tools to help you perform an assessment and how to choose the best one for your organization\r\nSteps involved in performing an assessment and the expectations you need to set\r\nReal-life examples of the challenges and the value that organizations gained from doing these assessments\r\n\r\n\u003cp\u003e\u003cspan\u003eSpeakers\u003c/span\u003e\u003c/p\u003e\r\n\u003cp\u003eAmy Rudersdorf, Senior Consultant, AVP\u003c/p\u003e\r\n\u003cp\u003e \u003c/p\u003e\r\n\u003cp\u003eAndrew French, Director of Solutions Architecture, Preservica\u003c/p\u003e"]}},{"label":{"en":["Subject"]},"value":{"en":["Preservica (corporate name)","Amy Rudersdorf, Senior Consultant, AVP    (personal name)"," Andrew French, Director of Solutions Architecture, Preservica (personal name)"]}},{"label":{"en":["Duration"]},"value":{"en":["00:41:39"]}}],"summary":{"en":["\u003cp style=\"box-sizing: inherit; margin: 0px 0px 1.5rem; padding: 0px; font-size: 16px; line-height: 1.375; color: #222222; font-family: 'Nunito Sans', sans-serif; background-color: #ffffff;\"\u003ePerforming digital preservation capability self-assessments against standards such as ISO 16363, the NDSA Levels of Digital Preservation, or the CoreTrustSeal can be a daunting task, yet they can provide valuable findings to your organization and help advance your program.\u003c/p\u003e\r\n\u003cp style=\"box-sizing: inherit; margin: 0px 0px 1.5rem; padding: 0px; font-size: 16px; line-height: 1.375; color: #222222; font-family: 'Nunito Sans', sans-serif; background-color: #ffffff;\"\u003eJoin us for this webinar for insights into how organizations can plan for and execute their own internal self-assessments using readily available tools and techniques. Recommendations on who should be involved, time and budget management, and best approaches for analysis, scoring, and reporting will be shared.\u003c/p\u003e\r\n\u003cp style=\"box-sizing: inherit; margin: 0px 0px 1.5rem; padding: 0px; font-size: 16px; line-height: 1.375; color: #222222; font-family: 'Nunito Sans', sans-serif; background-color: #ffffff;\"\u003eDuring this webinar you will learn:\u003c/p\u003e\r\n\u003cul\u003e\r\n\u003cli\u003eWhat a digital preservation program assessment is and why you need to do it\u003c/li\u003e\r\n\u003cli\u003eAvailable tools to help you perform an assessment and how to choose the best one for your organization\u003c/li\u003e\r\n\u003cli\u003eSteps involved in performing an assessment and the expectations you need to set\u003c/li\u003e\r\n\u003cli\u003eReal-life examples of the challenges and the value that organizations gained from doing these assessments\u003c/li\u003e\r\n\u003c/ul\u003e\r\n\u003cp style=\"box-sizing: inherit; margin: 0px 0px 1.5rem; padding: 0px; font-size: 16px; line-height: 1.375; color: #222222; font-family: 'Nunito Sans', sans-serif; background-color: #ffffff;\"\u003e\u003cspan style=\"box-sizing: inherit; font-weight: 600;\"\u003eSpeakers\u003c/span\u003e\u003c/p\u003e\r\n\u003cp style=\"box-sizing: inherit; margin: 0px 0px 1.5rem; padding: 0px; font-size: 16px; line-height: 1.375; color: #222222; font-family: 'Nunito Sans', sans-serif; background-color: #ffffff;\"\u003eAmy Rudersdorf, Senior Consultant, AVP\u003c/p\u003e\r\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\r\n\u003cp style=\"box-sizing: inherit; margin: 0px 0px 1.5rem; padding: 0px; font-size: 16px; line-height: 1.375; color: #222222; font-family: 'Nunito Sans', sans-serif; background-color: #ffffff;\"\u003eAndrew French, Director of Solutions Architecture, Preservica\u003c/p\u003e"]},"provider":[{"id":"https://weareavp.aviaryplatform.com/aboutus","type":"Agent","label":{"en":["AVP"]},"homepage":[{"id":"https://weareavp.aviaryplatform.com/","type":"Text","label":{"en":["AVP"]},"format":"text/html"}],"logo":[{"id":"https://d9jk7wjtjpu5g.cloudfront.net/organizations/logo_images/000/000/007/original/avp-logo-login_2x.png?1692278773","type":"Image"}]}],"thumbnail":[{"id":"https://d9jk7wjtjpu5g.cloudfront.net/collection_resource_files/thumbnails/000/093/503/small/2020-06-24_14.00_Performing_Your_Own_Digital_Preservation_Assessment_2.mp4_1593179902.jpg?1593165504","type":"Image","format":"image/jpeg"}],"items":[{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503","type":"Canvas","label":{"en":["Media File 1 of 1 - 2020-06-24_14.00_Performing_Your_Own_Digital_Preservation_Assessment_2.mp4"]},"duration":2499.28533,"width":640,"height":360,"thumbnail":[{"id":"https://d9jk7wjtjpu5g.cloudfront.net/collection_resource_files/thumbnails/000/093/503/small/2020-06-24_14.00_Performing_Your_Own_Digital_Preservation_Assessment_2.mp4_1593179902.jpg?1593165504","type":"Image","format":"image/jpeg"}],"items":[{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/content/1","type":"AnnotationPage","items":[{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/content/1/annotation/1","type":"Annotation","motivation":"painting","body":{"id":"https://aviary-p-weareavp.s3.wasabisys.com/collection_resource_files/resource_files/000/093/503/original/2020-06-24_14.00_Performing_Your_Own_Digital_Preservation_Assessment_2.mp4?1713852804","type":"Video","format":"video/mp4","duration":2499.28533,"width":640,"height":360},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503","metadata":[]}]}],"annotations":[{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776","type":"AnnotationPage","label":{"en":["AUTO_2020-06-24_14.00_Performing_Your_Own_Digital_Preservation_Assessment.mp4 [Transcript]"]},"items":[{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/1","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eErica Schumann:\u003c/strong\u003e hello everyone and thank you for joining us for today's presentation on performing your own digital preservation assessment my name's Erica %HESITATION Preservica %HESITATION and your host today and we you know first of all I would just like to extend out thank you to AVP for joining us for today's presentation all right and with that I will hand it over to","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1.24,23.14"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/2","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eErica Schumann:\u003c/strong\u003e my colleague Andrew French to take the presentation from","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=23.14,26.8"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/3","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAndrew French:\u003c/strong\u003e hello everyone I'm Andrew French and I am the director of solutions architecture at Preservica North America we have a great presentation lined up for you today a really quick word about myself before we jump in I have an archivist background and I've been working with the digital preservation system vendors such as Preservica for almost a decade working with academic national state corporate and all kinds of archives I help %HESITATION technical presales North America so if you have questions about technology and archival work flows and you email Preservica chances are you'll be connected with me and I'm very happy to introduce Amy Rudersdorf senior consultant with AVP one of Preservica's partners in preservation Amy has also served as the assistant director for content at the Digital Public Library of America director of digital information management program at the State Library North Carolina an academic faculty at the number of institutions so we're discussing assessment over digital preservation and of digital preservation we're quite lucky to have her join us today and with that I will pass it over to Amy to kick us off","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=26.8,92.98"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/4","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e thank you Andrew and I think before we get started we're gonna do a poll","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=92.98,98.915"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/5","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e Give me just a second to get...there we go...so this is us and while we're filling out the poll I will tell you a little bit about myself","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=98.915,107.9"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/6","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e The poll question is what best describes the current state of your digital preservation program so if you could start filling that out and I'll just tell you a little bit about me and AVP so as Andrew mentioned I am a senior consultant with AVP. I have a library background %HESITATION but we work in all verticals so we work with academic libraries museums archives corporate archives corporate %HESITATION","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=107.9,135.43"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/7","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e well let's just say archives and and across the board nonprofits government %HESITATION we are an information management consulting and software company we develop free and paid tools that support the digital preservation community we have access systems for AV %HESITATION audio visual materials %HESITATION and that's aviary which was mentioned earlier","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=135.43,158.28"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/8","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e and we're a partner with Preservica on implementation data migration content modeling integration and more a large portion of our consulting business is digital preservation related and I'm excited to share some of my knowledge and experience with assessment today","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=158.28,178.5"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/9","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e so %HESITATION","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=178.5,180.89"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/10","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e there's are there's our results so what best describes the current state of your digital preservation program it looks like","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=180.89,187.46"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/11","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e the about a third of you are actively preserving content today so that's exciting also %HESITATION folks are still learning about digital preservation those are not exclusive right where those of us who are actively preserving are often constantly learning as well and I think that %HESITATION you know folks who have a plan and a budget very exciting %HESITATION and and the other two steps as well we're building a business case that makes absolute sense it's a good place to start and for those of you who don't have immediate plans I'm glad you could be here today so you could learn a little bit more about digital preservation and assessment so","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=187.46,227.18"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/12","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e why do I start with this quote it's because ultimately digital preservation is about maintenance it isn't about new and innovative but really it's about steady practicality ... within that practicality there may be moments of innovation so there may be updated tools are new schools of thought but those are folded into our day to day management practices so today I'm gonna share an innovation for improving your maintenance practices the digital preservation self assessment","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=227.18,261.32"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/13","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e so this is the outline for today's talk for performing a digital preservation assessment we're gonna talk about definitions why we do it the tools that are available how we choose what to expect and then how to actually perform it and finally we'll talk about using the outcomes","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=261.32,279.025"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/14","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e so a digital preservation assessment is performed to identify gaps and challenges as well as successes that a repository faces I think it's important to stop here and explain what my what I mean when I say repository and I think of it in the OAIS %HESITATION %HESITATION","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=279.025,299.64"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/15","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e way or that using that model so you have organization you have an administration you have users on both sides you have your creators and your","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=299.64,311.37"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/16","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e and your delivery users and then you have the technology kind of happening in the middle and so my repository incorporates all of those things","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=311.37,322.6"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/17","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e and so self assessment is just D. I. Y. for your repository and again the goal is to address those gaps in your program that will enable you to improve and implement new processes policies governance and workflows","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=322.6,342.47"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/18","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e so you can also think of a program assessment as a wellness journey and just like visualization and other wellness techniques you're going to gain an understanding of what you're doing today set goals for the future and figure out how to meet that goal and then share your journey with anyone who will listen and help you to meet those goals","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=342.47,364.36"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/19","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e so why do we do it we want to as I said address the gaps and challenges in our current practice %HESITATION so we need to understand where our organization is today what our current status is we need to understand where you want to go or need to go so we'll need to set goals and align our practice with best practices and standards","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=364.36,386.99"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/20","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy and Andrew:\u003c/strong\u003e and then we need to understand how you get to your goals and the questions there are things like what resources will it take how do you prioritize how long will it take so is Amy just mention that you're starting off on this journey to align with the best practice standards that go up or just learning about setting goals goals learning priorities and when you're evaluating gaps and challenges early on and creating our you know creating goals and looking to best practices forming the project it's important to understand the role of technology not only the systems and technology itself but also the steps required by internal teams and departments at our organizations as we formulate how we may eventually approach our acquisitions teams are internal I. T. teams who will need to eventually evaluate the tech and help to explain to them where you are in your search so they're all in these internal groups that may be participating with your efforts down the line as David Rose notes in this lovely GIF%HESITATION everyone participating %HESITATION and you may discover there are frameworks in play that need to be followed in order to make these kinds of investments so it's good to know early on if he is even exist so your bottom line doesn't push out your ballpark of project timeline so you may just be starting evaluation we know but finding high level information about these frameworks early on can save you lots of time so a big part of this is going to be out reach","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=386.99,478.92"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/21","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e so there are a variety of assessment tools that you could use for your self assessment here's everything from digital okay which focuses on electronic records to NDSA levels of preservation that really focus on technology and metadata to ISO 16363 which is the international standard her trustworthy digital repositories %HESITATION or in our in the case for today the rapid assessment model which is from the digital preservation coalition and I'll talk a bit about that in a in a minute","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=478.92,514.62"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/22","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAndrew French:\u003c/strong\u003e so you have a few options right when you're beginning your evaluation there's different tools and frameworks you can be using to start your journey and I think that was really really key %HESITATION what in your stride and %HESITATION to give you some of those examples frameworks so on this slide here this is zoomed out view of the levels of preservation by NDSA that Amy just referred to and I will refer to this evaluation method throughout my session today %HESITATION my slides as an example because it is free and easy but also because it is technology focused NDSA recently released version two and there are some interesting trends that I want to focus on in a little later on in some later slides","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=514.62,553.37"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/23","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAndrew French:\u003c/strong\u003e regardless of the valuation method you do choose starting to collect information about your current technology environment and practices even at the highest level will save you a lot of time later on when this information becomes required and it can assure that there are no surprises during your go live as well once you choose your technology so questions like how bigger my collections where do they live et cetera you don't need to go too deep yet at this stage but this is the time to move away from assumptions about what you think might be happening with our collections and begin to get your answers ready %HESITATION for later conversations so it's it's the awareness","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=553.37,590.05"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/24","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e so what do you expect in your digital preservation assessment it's going to be resource intensive not only for you who's doing the assessment but for anyone who's really involved in digital preservation and anyway within your institution so thinking about your administrative %HESITATION supervisors your executive boards your content creators or acquisition staff","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=590.05,618.86"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/25","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e information technology staff and any other stakeholders who play a part or who are interested in seeing the digital preservation program grow","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=618.86,630.58"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/26","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e it's going to involve some deep analysis of your current","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=630.58,636.5"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/27","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e status looking at governance models finances legal commitments designated communities in addition to the technology so you'll see here I keep repeating over and over again that technology is a component but it is not the entire part of your digital preservation program","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=636.5,655.02"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/28","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e you're gonna need to have honest discussions about the challenges about places where you need more work maybe it's because you need more workers are you need more staff but you need to identify what those gaps are and then you're gonna need to document those outcomes for a wider audience","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=655.02,673.59"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/29","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e okay so another quick poll","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=673.59,676.39"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/30","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e please identify stakeholders who you would include in your digital preservation self assessment and planning process so there are five different groups listed here there are lots more that you could that you may well %HESITATION include but these are kind of the the top five you definitely want to include the folks who are making decisions about money legal issues and staffing you need to talk to your I. T. staff they're gonna have all kinds of technology related ideas and input talk to the people who are creating content or or acquiring content or delivering content talk to archive staff about how to organize that content and then also","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=676.39,720.02"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/31","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e anyone who's going to use this material on the back end %HESITATION curators who may need access to original files that may need some sort of %HESITATION interface to access those materials from your digital preservation system for instance talk to all these different folks understand all of their needs understand where where the program may be falling short for them or why the program is falling short because of them","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=720.02,753.1"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/32","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e okay yeah great so it looks like in most cases everyone's gonna be talking to %HESITATION everyone on that list maybe fewer end users and that tends to be the case %HESITATION most folks don't think about those end users and how they might want to access material from the digital preservation system","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=753.1,775.98"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/33","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e you know if they want original files is that something that you offer to them or you let them self serve well there's a lot of questions around that so understanding our needs and expectations for some sort of digital preservation program I think it's very important okay so the assessment is going to involve six steps document review discovery gap analysis recommendations reporting and road mapping and we'll step through each one of these","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=775.98,802.39"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/34","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e so the first one the first thing we need to do is choose a tool","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=802.39,808.1"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/35","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e we saw this slide earlier this time I've highlighted the rapid assessment model","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=808.1,814.2"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/36","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e %HESITATION so here you'll see this is from the digital preservation coalition it is holistic in that it doesn't just address technology it's free to use the complexity is I would say a low to medium and you will not get any sort of certification at the end of this process it's just for assessment just for you to understand where you are today","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=814.2,837.34"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/37","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e this is what the sections of the report I'm sorry of the ram look like and I've aligned those on the right with ISO 16363 so because that's the standard you want to make sure your assessment tool aligns with it and in this case it does there are three sections and ISO 16363 organizational infrastructure digital object management and infrastructure and security risk management","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=837.34,864.69"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/38","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e I like to say that sections one and two are about everything except the technology although there are aspects in them that require some sort of technology","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=864.69,876.65"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/39","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e organizational infrastructure is the first section and it is of the one of the biggest sections it's where you talk about %HESITATION policies legal compliance budgeting %HESITATION community engagement all kinds of things of that nature which are fundamental to your digital preservation program","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=876.65,901.71"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/40","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e so the goal of the DPC RAM is to ensure that organizations of any size or sector can use it that it is applicable for all content that is %HESITATION of value over the long term","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=901.71,918.13"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/41","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e it aims to be a","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=918.13,919.95"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/42","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e both a preservation strategy and solution agnostic tool","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=919.95,924.68"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/43","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e so your strategy may be unique to you","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=924.68,928.95"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/44","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e and you might use any sort of tool or solution to make that possible","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=928.95,935.92"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/45","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e %HESITATION it's based on existing good practice and I showed you that it's actually based on standards %HESITATION not just best practice and ideally it's simple to understand and quick to apply which is why I'm highlighting it in this presentation","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=935.92,951.8"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/46","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e And very quickly this is what the spread sheet looks like you have your sections are in green and then you're actually going to take notes and score yourself in the rest of the document","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=951.8,963.5"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/47","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAndrew French:\u003c/strong\u003e in this slide is another zoomed in version of those NDSA levels of preservation so according to the overview guide the NDSA levels of preservation are a set of guidelines and practices intended to offer clear baseline suggestions on preserving digital content at four progressive levels of sophistication across five different functional areas so in this view here I'm I'm covering up two through four and we're just focusing on level one the idea here is to know your content to become familiar with preservation principles such as storing multiple copies of your files stable storage tools virus check storage integrity you don't need to be doing things today but again we're starting that awareness in the project of what these steps might look like in the future as Amy said technology isn't the end all but it's good to have that information in your mind as you're going through this process to ensure success so I mentioned the levels of the preservation because this is a tool that will teach you about the fundamentals of preservation as you use it and indeed many of the different %HESITATION assessment tools will you become familiar with some of the terminology you may not have worked with before and question concepts that are important to long term preservation so again you do not need to complete these early on you need to you know be adding extra complexity where %HESITATION when you're not ready but it's good to become aware of them","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=963.5,1047.14"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/48","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e all right so we've chosen a tool %HESITATION we're gonna use the DPC RAM now we need to start gathering documentation %HESITATION so you want to supplement your discovery interviews %HESITATION and support your findings with this documentation so","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1047.14,1061.7"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/49","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e prepare yourself for the interviews by reading all of this documentation that you gather and that documentation should include anything that involves in some way the digital preservation program so that's policies %HESITATION and maybe policies where digital preservation is glaringly missing from such things as an organization wide preservation policy that doesn't include digital preservation maybe it should","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1061.7,1091.05"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/50","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e that's up to your institution but those kinds of documents are important","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1091.05,1096.0"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/51","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e any workflows or process documents that you've created in the production or acquisition of your content or in the %HESITATION capture and storage of","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1096.0,1107.01"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/52","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e your materials in any sort of digital preservation system any program reports or directives and it's also important to include organized organization charts a staffing and resource documents just so you understand how your digital preservation program fits within the wider organization","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1107.01,1127.21"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/53","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e all right we have our documentation now we're gonna perform discovery","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1127.21,1132.04"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/54","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e so discovery is really where you're going to be interviewing your colleagues so as you interview them %HESITATION then those include your your colleagues but also your the decision makers and users and any other stakeholders listen well with openness and acceptance your goal is to understand the challenges and gaps not to illustrate what your institution is doing wrong but to identify what needs improvement and maintenance so try really hard not to go into meetings with perceptions that may cloud how you listen and what you hear","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1132.04,1169.87"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/55","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e so these are some sample questions that you could use in your face to face meetings and we've broken them out by different %HESITATION %HESITATION stakeholder types so we have our creators and collectors our administration and our technology staff and then there are other our stake holders you may have other questions but you want to think about things like","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1169.87,1191.95"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/56","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e what you ask ask your creators what are the biggest gaps in their work and how does this affect the preservation of their collections what kind of metadata are we creating what are they storing with their files or how","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1191.95,1206.9"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/57","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e for administration how are they gonna support staff growth or professional development to ensure that staff in this particular area are continuing to grow their skills and knowledge technology support we need to know how much storage is being required now and if there's future growth what are those numbers and what what is the size and storage we need to be able to start planning ahead for growth and you know simple things like do the storage devices that you're using now","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1206.9,1239.36"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/58","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e allow for dynamic fixity checking checking %HESITATION maybe if if you're using a digital preservation solution like Preservica that that's an easy question to answer but %HESITATION that may be much more difficult and one that you need to pose to your technology team","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1239.36,1259.29"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/59","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAndrew French:\u003c/strong\u003e one of the outcomes of the discovery process with your creators and admins and tech support may be eventually early engagement with and meetings with the vendor so in this phase everyone is still learning you the practitioner are getting a sense of what is out there and the vendor's getting a sense of what your project needs might be in the future so on the screen here this is an example of a vendor self assessment tool that Amy mentioned in the beginning","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1259.29,1286.43"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/60","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAndrew French:\u003c/strong\u003e at Preservica we've created this free questionnaire to help really just gather information about our prospects' technical environments early on as well as your goals and mandates during the presale phase while you're evaluating the system so really helps everybody and should you select Preservica for example this information in this sheet would follow you through to sales to contracting operations and day to day support so it's something that you can use through the life cycle and these tools are meant to gather what the the vendor needs to help match of the correct you know product and service that's very important but it should not necessarily replace a full assessment tool of course and the benefit is that you can share what you have learned with the vendor and then socialize this again internally with your stakeholders with those creators admins and tech support to get their feedback and see if it changes anything that they care about the environment and what you're hoping to get out of the project","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1286.43,1338.02"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/61","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e okay so we performed discovery now we're going to analyze the results and I'm giving you a little back %HESITATION a little bit of the of of how we do things that AVP so %HESITATION","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1338.02,1350.44"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/62","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e we're kind of pulling back the curtain a little bit","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1350.44,1353.49"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/63","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e so the first thing we do is color code and map the discovery meetings that we have so you're going to hear things that really perk up your ears things that are clearly gaps that are clearly successes","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1353.49,1369.44"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/64","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e and and things in between and what we recommend is that you color code things you can do it based on for instance the different categories in the RAM or you could do it on on other topics like","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1369.44,1383.59"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/65","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e at any time metadata is mentioned that statement is blue any time storage is mentioned that statement is yellow and then you're able to quickly go through all of the interviews and any other supplementary documentation that you want to mark up in this way","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1383.59,1398.56"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/66","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e and you can start to map your findings to the RAM categories or whatever model you're using","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1398.56,1404.83"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/67","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e now you have all of this material mapped and you can start deduping things so it's likely that talking to seven or eight people you're going to hear some of the same things that may help you to prioritize those","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1404.83,1421.16"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/68","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e %HESITATION those issues depending on who's telling you %HESITATION but you want to put together %HESITATION some synthesized statements that represents all of the different concepts that came out of your interviews so dedupe them and synthesize them but based on what you're hearing and who you're hearing it from you want to start to think about how to prioritize them as well","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1421.16,1449.73"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/69","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e finally you start to identify the gaps so once you synthesized all the findings and mapped them to your tool you can score your results to identify gaps and successes your recommendations will be based on the gaps that you've identified","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1449.73,1464.26"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/70","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAndrew French:\u003c/strong\u003e what often comes out of these exercise in introducing general with various stakeholders is a list of your requirements and hopefully your priorities right this is the example of what typically it's something Preservica would receive from organization in the form of RFIs or RFPs when technology options are being considered to execute the business plan so now we're talking about self evaluation why are we jumping ahead to the RFPs RFQs RFIs while you're having these internal conversations with potential stakeholders it's good to have that mile long visibility to see the end of the project","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1464.26,1500.04"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/71","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAndrew French:\u003c/strong\u003e conversations you are having right now will eventually become the requirements in your bid as a vendor when I see bids they're usually very similar which is fine for me it makes my responding very easy but when you're doing so much work ahead of time having these interviews and meetings with departments make sure to keep these notes so they can be worked into your questions for the vendors they can add a rich perspectives and help you to insure your asking for exactly what you want from future systems %HESITATION and service companies are really all together so %HESITATION yeah keep all of that mind","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1500.04,1532.52"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/72","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e all right next step then after we've analyzed results is to do the documentation part of the assessment","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1532.52,1542.28"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/73","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e so here we are %HESITATION documenting our results %HESITATION depending on your audience your documentation may be delivered in different ways so for instance for your digital staff maybe the digital collections folks or %HESITATION","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1542.28,1559.51"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/74","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e I T. maybe even or the digital preservation colleagues you could probably just give them this spreadsheet once you've completed it they'll they'll begin to understand what the issues are you might also give them the narrative report that you put together for your administration it's really important that stakeholders who need a narrative report get one so that you can clearly state the challenges and your recommended responses","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1559.51,1589.63"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/75","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e just just remember that to gain buy-in you want to document your findings in a way that communicates best to your decision makers so if your decision makers only read bullet points write your report in bullet points but make sure you're getting all of the details and so they understand the challenges you face and how you feel","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1589.63,1610.05"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/76","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e you you need to address them to reach your goals","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1610.05,1614.68"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/77","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e all right so reaching goals requires a road map","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1614.68,1618.95"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/78","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e so before I show you a road map tool I just wanna show you this quote from Steve Jobs I like it because it's all about thinking forward so one of the areas that folks tend to struggle with when they're doing this kind of work is fixating on today's problem so we do want to understand what the status is status of today is but we need to think about it in the continuum how do we address that problem moving forward obviously you know we can't forget about that problem but as we create the roadmap we create roadmaps to goals that ideally move us away from problem solving to achieving maintainable goals goals can change over time as we meet them our program becomes incrementally more stable and more programmatic","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1618.95,1667.3"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/79","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e so I like to say be like Steve Jobs and Wayne Gretzky skate to where the puck is going not to where the puck is today","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1667.3,1675.74"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/80","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e so this is an actual copy of a road map that we produced for clients and you can see that it is a checklist this is just the first page and it shows you are the first two priority levels and you'll see on the right that we actually typically put four priority levels together for a client the idea here is it's impossible to solve all of the or achieve all the goals at once and to think that you can do that is biting off more than you can chew","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1675.74,1709.02"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/81","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e creating a road map like this and prioritizing what needs to happen will help you to incrementally grow your program so for instance in priority one which is zero to six months it seems reasonable that you could establish a dedicated digital preservation advisory group if one was needed it's unlikely that you could dedicate hire a dedicated director of digital preservation so we moved that into priority two obviously you're going to be thinking about that in priority one but the actual work what happened priority two and so on the one recommendation we have is to always include a new assessment activity in the priority four section because it's best practice to reassess your digital preservation program every three years ish.","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1709.02,1759.96"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/82","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAndrew French:\u003c/strong\u003e so in identifying the gaps and challenges and preparing for the future technology plays a very interesting role and it promises blends into the assessment conversation in a very important way this here on the page is a full view of the NDSA levels preservation version two and there are important trends here which I alluded to in my earlier slides","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1759.96,1779.76"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/83","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAndrew French:\u003c/strong\u003e what is highlighted in green are areas of digital preservation different steps that Preservica has identified that we can perform for you and with you to help you move from level one through level four compliance all right so in version one of NDSA levels of preservation %HESITATION the entire chart was bright green there's a great deal that you know systems like Preservica can do to help support your work flows and ensure compliance in level two we have more elements that do not do not really related to specifically systems and instead they speak to human knowledge and human awareness which is really great %HESITATION and we at Preservica really love this so for institutions to move from level one to level four now we're seeing standards that have necessary elements that must be performed by humans such as determining which metadata standards to apply you know there's no right or wrong answer here right this is a very important question but it can depend on your collections your type of institution existing metadata internal training and time and effort this is something your institution will need to start thinking about right ideally around %HESITATION but you know before level one %HESITATION think about how to introduce the awareness of what might be required for your institution are not only being aware of the different preservation %HESITATION concepts we mentioned before but also building a sense that you know for me to have my institution successfully move through I need to also think about how I'm going to get you know my team on their own awareness going to ensure that we can provide the custody over this content I think it's very exciting it's a really nice addition to the NDSA level two personally","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1779.76,1878.86"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/84","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAndrew French:\u003c/strong\u003e so when you're doing self assessment understanding early on the technology requirements and the awareness required internally even at a high level of awareness this will be very helpful for you as you grow","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1878.86,1891.62"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/85","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e all right so we have to perform our assessment now what","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1891.62,1896.78"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/86","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e well we're gonna share our findings I talked a little bit about this already but I wanted to talk about the goal the purpose of sharing with these different groups so for instance for the digital staff you want them to use the road map to prioritize their work %HESITATION use the recommendations to address the gaps and they also need to acknowledge the gaps","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1896.78,1921.56"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/87","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e For administration the goal really is to use the report to push for formal programmatic support and this is about communicating the value of the program your plans for improvement and the need for things like policies and those policies may require %HESITATION sign off at the administrative level and so on for administrators to understand why that policy is necessary is key to their signing off on it","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1921.56,1950.53"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/88","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e For I. T. the date the use of the report is similar to that to admin in that you want to push for formal programmatic support but here you want to communicate infrastructure gaps storage needs and any other required digital preservation actions and then the goal really for other stakeholders is just too use the report to develop trust","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1950.53,1974.55"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/89","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e talk about program successes plan for growth and programmatic improvements","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1974.55,1981.83"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/90","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e so %HESITATION this is my second to last slide and I just want to point out here that you know I've gone over this whole assessment process and for some of you it may seem like yeah I can do that and for others you may be a little overwhelmed well I do want to just point out that there are a few different ways to do these assessments so there is of course the self assessment or the D. I. Y. and %HESITATION that is very doable I think that with that that I stepped through a process that can make sense for most organizations but if you feel like you can't do it alone or sometimes you need an outside voice to make these suggestions so that they're heard a little louder than %HESITATION thee suggestions coming from internal","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=1981.83,2027.26"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/91","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e internal to your organization you might consider a peer review and so NEDCC is an organization in the US that has available a free peer review assessment tool so consider that and then finally if you don't have the staff or the time to do this work in house there is always the vended approach and this is where AVP could come in %HESITATION obviously you have to have some financial resources to do that but it really will decrease the impact on your organization especially if your organization doesn't have the capacity to take something like this on so I've got some questions in the bottom right that you might consider when you're thinking about who might perform these %HESITATION","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2027.26,2074.59"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/92","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e who might perform these assessments things like do you have the skilled staff does the staff had time how much money can you spend is is tool complexity okay are do you do you %HESITATION know what questions really need to be answered think about those and that should help you make some decisions about how to approach the assessment","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2074.59,2101.27"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/93","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e so I'm gonna read this because I think it's really important our culture's obsession with innovation and hype has led us to neglect maintenance and maintainers there's not only a need but a certain nobility in taking care of what you've already created and maybe we shouldn't look at maintenance as the enemy of innovation","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2101.27,2120.1"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/94","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e I love innovation I think it's really really important but our job in the digital preservation sphere is to grow our maintenance programs perhaps in innovative ways %HESITATION but to nobily take care of our valuable shared cultural heritage and ensure our records are authentic and that they persist your assessment is the blueprint for rebuilding your road it's the tools for making sure your roller coaster is safe and it's the Zamboni machine that keeps Wayne Gretzky's ice smooth so he can continue to skate to where the puck is going","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2120.1,2155.74"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/95","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAndrew French:\u003c/strong\u003e by using a publicly available assessment tool you become part of a larger community that can be a resource this is a common result for groups that you shared tools it creates a common benchmark which allow you to speak a common language and share plans ideas and so on and really it becomes a measure of your progress over time and once you've moved further into your project you created those requirements and set them up to potential vendors for review be sure to look into the customer community of those vendors and different communities as well this report is a resource for any organization not just at the beginning but to strengthen programs and things that are important to you with your project enabling a more sustainable program and whenever you perform self assessment this will always help to educate and facilitate your ongoing planning decisions","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2155.74,2205.45"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/96","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAndrew French:\u003c/strong\u003e okay","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2205.45,2206.88"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/97","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAndrew French:\u003c/strong\u003e thanks everyone and over to you Erica","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2206.88,2210.14"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/98","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eErica Schumann:\u003c/strong\u003e right thank you everyone and","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2210.14,2214.56"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/99","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eErica Schumann:\u003c/strong\u003e I'm just pulling up some of the questions here","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2214.56,2218.35"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/100","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eErica Schumann:\u003c/strong\u003e so the first question I have is is there any guidance or best practices for including designated communities for end users in the in the assessment Amy I don't know if you have any insights into that one","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2218.35,2234.7"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/101","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e guidance involving","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2234.7,2238.04"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/102","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e end users %HESITATION I would say that","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2238.04,2243.13"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/103","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e you want to talk to the end users who have a real investment in long term preservation so that may be at your library","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2243.13,2255.54"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/104","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e the bibliographers or the curators who are constantly utilizing audio visual material or original file formats","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2255.54,2264.65"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/105","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e who may need access to that digital preservation system and if they do what are their requirements maybe they're not as technical as as your digital staffm and so there may be some %HESITATION usability requirements for your system","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2264.65,2280.91"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/106","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e you may want to talk to end users %HESITATION who are simply users of your content to get a sense of from now on the priority of your real but you want to preserve so maybe you've got a lot of content and you want to and you want you're not sure how to prioritize that talking to your end users may help you to do that","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2280.91,2306.43"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/107","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eErica Schumann:\u003c/strong\u003e right %HESITATION and then I have one question here that I think well' head over to you Andrew is what was your what's your best advice for selecting the tool that is the best fit your organization our current program","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2306.43,2319.45"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/108","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAndrew French:\u003c/strong\u003e that's a great question %HESITATION I would say to really","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2319.45,2324.98"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/109","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAndrew French:\u003c/strong\u003e learn and evaluate you know they're really many ways you can work with a vendor %HESITATION to evaluate their products you can attend oh webinars like this you can request demos find product you know user interest groups submit technical questions you know don't forget about security and I. T. requirements as well there are template forms you can send to a vendors they can provide you more information more security details that way and one thing I recommend to users in the demos I do is %HESITATION in terms of technology the best way to engage and learn what you want for a tool %HESITATION is really to try out existing tools are made public you know not all archives choose to make their collections public of course there are a lot of important %HESITATION local %HESITATION hidden collections but the ones are made public those are really great experiences to see how other customers and other users of the other archive a custodians have made their content public so you know get a list of different tools that are out there different vendor tools different products and %HESITATION and really dig in and and %HESITATION and and play around with them and see which ones you like the most they will speak to you","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2324.98,2390.43"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/110","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eErica Schumann:\u003c/strong\u003e Great","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2390.43,2393.36"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/111","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e and I would say as far as %HESITATION %HESITATION tools for %HESITATION for %HESITATION assessment I think you need to think again about things like do you have the staff time to undertake the assessment that that tool requires and the resources and the skills %HESITATION and will the outcome of that particular assessment gain report from executive and digital team do you want to do a holistic assessment so something like the RAM tool or do you just need a technology assessment like the NDSA levels","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2393.36,2428.12333"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/112","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e %HESITATION","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2428.12333,2429.21"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/113","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e do you want assessment or certification and I think one I I always talk about that","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2429.21,2436.05"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/114","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eAmy Rudersdorf:\u003c/strong\u003e as a as a vendor %HESITATION or as a consultant we can kind of be the bad guy sometimes so you may not be comfortable delivering news that people don't want to hear internally but that's definitely something that we we do in a very gentle way %HESITATION and often times people are comfortable hearing it from us rather than from internal staff a couple of things that come to mind for me","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2436.05,2462.80429"},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/115","type":"Annotation","motivation":"transcribing","body":{"type":"TextualBody","value":"\u003cstrong\u003eErica Schumann:\u003c/strong\u003e preach all right I think we're at the top of the hour so I'd like to thank everyone for joining us I'm in thank you Amy and enter for your presentation today %HESITATION there's a lot of very insightful %HESITATION points here I'm so again we will be making this recording available within two business days will also make the slides available at that time %HESITATION if you'd like to join us more webinars here at Preservica go to Preservica.com and learn more about AVP visit them at their website at weareavp.com thank you everyone and have a great day","format":"text/plain"},"target":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503#t=2462.80429,2498.44"}]},{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776","type":"AnnotationPage","label":{"en":["English [Transcript]"]},"items":[{"id":"https://weareavp.aviaryplatform.com/collections/6/collection_resources/26457/file/93503/transcript/16776/annotation/116","type":"Annotation","motivation":"subtitling","body":{"type":"TextualBody","value":"https://d9jk7wjtjpu5g.cloudfront.net/file_transcripts/associated_files/000/016/776/original/transcript_1597334119.vtt20200813-32263-1v2n5b3?1597319720","format":"text/vtt","language":"en"},"target":"https://d9jk7wjtjpu5g.cloudfront.net/file_transcripts/associated_files/000/016/776/original/transcript_1597334119.vtt20200813-32263-1v2n5b3?1597319720"}]}]}]}